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Job Title: Director of Events & Special Programs
Reports To: President & CEO
Classification: Full-Time, Non-Exempt
Location: Westminster, CO

Position Summary:

The Westminster Chamber of Commerce is seeking a highly organized, detail-oriented, and enthusiastic Director of Events & Special Programs to support the daily functions of the organization. This full-time position plays a key role in ensuring the success of chamber and Downtown Westminster events, supporting membership retention efforts, managing administrative tasks, and maintaining efficient internal operations.

The ideal candidate is a self-starter with exceptional communication, organizational, and interpersonal skills. This person thrives in a fast-paced environment, is passionate about serving the business community, and enjoys juggling multiple projects with professionalism and enthusiasm.

Key Responsibilities:

Event Planning and Execution

• Plan, coordinate, and execute Chamber events and Downtown Westminster Business Association (DWBA) programs and activities, including monthly mixers, annual galas, community events, ribbon cuttings, educational programming, and more.
• Handle logistics, vendor relations, event promotion, registration, on-site coordination, and post-event follow-up.
• Collaborate with sponsors and stakeholders to deliver exceptional event experiences.

Administrative and Operational Support

• Provide day-to-day administrative support to the President & CEO and Membership Coordinator.
• Answer phones, respond to inquiries, greet visitors, and manage general correspondence.
• Maintain organized records of meetings, events, contacts, and internal documentation.
• Assist in scheduling meetings, preparing agendas, and recording minutes when needed.

Membership Support and Retention

• Assist with new member onboarding, engagement touchpoints, and renewal follow-ups.
• Help coordinate communication and benefits delivery to members.
• Maintain accurate member records in the Chamber’s CRM/database.

Communications and Outreach

• Support Chamber communication efforts through email, social media, and other channels.
• Prepare flyers, newsletters, and member updates using templates and basic design tools.
• Represent the Chamber professionally at events and in community settings.

Special Projects and Program Support

• Participate in strategic projects that support Chamber goals, such as advocacy efforts, surveys, and grant administration.
• Provide support for the Downtown Westminster Business Association (DWBA), including event planning, outreach, and project implementation.

Other Duties as Assigned

• Flexibility to take on additional responsibilities based on the evolving needs of the organization.

Must-Have Skills:

• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Proficient in Microsoft Office, Outlook, and common digital tools
• Experience with event planning and coordination 
• Detail-oriented, reliable, and able to manage multiple priorities
• Comfortable working with diverse groups of stakeholders and volunteers
• Friendly, professional demeanor and commitment to teamwork

Work Environment & Schedule:

• Standard hours are Monday–Friday, 8:00 AM – 5:00 PM, with occasional early morning, evening, or weekend event hours required.
• This position will work onsite at the Chamber office.
• Occasional local travel required for event support and outreach.

Compensation:

• Salary of $55-65,000 per year
• 15 days of paid leave per calendar year
• Paid sick leave - In accordance with Colorado law, employees accrue 1 hour of paid sick leave for every 30 hours worked, up to 48 hours per year
• Professional development opportunities
• Opportunity to grow within a dynamic and community-focused organization

How to Apply:

To apply, please submit a resume and a brief cover letter outlining your interest and qualifications to Jamie Chavez at jamie@westminsterchamber.biz. Applications will be reviewed on a rolling basis until the position is filled.